When turning down a job offer it is important to understand how to decline a job offer with courtesy as in the future you may see another job with that company that interests you or it may simply be because you change your mind over which offer to accept, either way, respect should be taken with your reply to their job offer.

Before you make a decision to decline the job offer you need to give careful consideration that you are doing the right thing, once you have reached that stage then it is time to get in touch with the other company to inform them of your decision. The sooner you do this the better, from the company’s perspective, as they can then offer the job to their second-choice candidate.

Begin the process by calling the HR Department and thanking them for their offer before telling them that unfortunately you will not be accepting the role.

Following your call, the employer will appreciate it if you take the time write a letter /email explaining why you turned the role down. Here are some tips for what to say in your letter:

- once again thank the company for their interest in you.

- mention how impressed you were with both the staff and the organization.

- describe how it was a very difficult decision that you had to make.

- refer to the reasons why you accepted the other offer.

- offer your best wishes to both the individual and to the company.

Maintaining a professional attitude is important so do not criticize or show a lack of respect in your decline letter as burning bridges with the company may end up costing you in the long run. Finally before sending your letter make sure to check it for spelling and grammar errors to portray a consistency in your professionalism.